Compliance & Ongoing Maintenance

We file your required reports with the D.C. Department of Licensing and Consumer Protection to confirm your business is active and in good standing. Missing these filings can lead to penalties or administrative dissolution, so we manage them on your behalf.

We ensure your business has a registered agent on file—someone officially designated to receive legal documents and state notices. We keep this information current and use a third-party service so your personal address remains private.

If your business address, members, or structure changes, we handle the required filings to update your public records with the state. These updates keep your LLC legally accurate and ensure correspondence goes to the right place.

Whenever a formal change is made—like renaming your business or adjusting your ownership structure—we prepare and file Articles of Amendment. This keeps your legal entity aligned with your brand and operations.

In D.C., all LLCs must pay a franchise tax annually—even if you don’t generate income. We track and file this for you to keep your business in good standing and avoid late fees or legal issues.

We monitor and renew your Basic Business License (BBL), which is required to operate legally in the District of Columbia. This is typically due every two years and is essential for local compliance.

Each month, we reconcile your business bank accounts to ensure your books are accurate and match actual deposits and withdrawals. This step is crucial for financial clarity, fraud detection, and audit readiness.

We track and categorize all of your brokerage’s income and expenses using cloud-based accounting tools. Organized bookkeeping makes tax filing easier and helps you understand your financial performance year-round.

If your brokerage or owners are subject to estimated taxes, we calculate what’s owed and ensure quarterly payments are submitted on time. This helps you avoid penalties and smooths out your cash flow.

We prepare and file your business’s annual federal and D.C. tax returns. We make sure everything ties back to your records accurately and is submitted ahead of IRS deadlines.

We issue Form 1099-NEC to agents, vendors, or contractors who are paid $600 or more during the year. This fulfills your IRS reporting obligations and supports independent contractor classification.

We collect and organize your receipts and financial documentation—both digital and physical—for deductions, write-offs, and audits. You’ll always have your paperwork in order if the IRS or state requests records.

We follow IRS guidelines and retain all required business records for at least seven years. This includes financials, receipts, contracts, and tax forms, so you're fully protected in the event of a future inquiry.

We link your Employer Identification Number (EIN) to all bank accounts, tax filings, and federal documents. This ensures consistency, avoids mismatches, and keeps your business identity properly structured.

We keep your Managing Broker license active and in compliance with D.C. regulations. This includes renewing on time and confirming eligibility with the Real Estate Commission.

We renew your D.C. Firm License as required and update all necessary filings. This ensures your brokerage remains authorized to conduct transactions and affiliate agents.

We track agent license statuses, CE (continuing education) requirements, and renewal dates. This helps avoid lapses in licensure and protects your firm from liability.

We ensure your brokerage displays all required signage, including Fair Housing, license disclosures, and brokerage information in physical locations, if applicable.

We manage your license roster with the Real Estate Commission and update it when agents join or leave. This keeps your firm compliant and your agent count accurate.

We keep your Errors & Omissions policy active and ensure you meet minimum coverage requirements. E&O insurance protects your business in the event of professional liability claims.

If you receive an inquiry, audit request, or notice from the D.C. Real Estate Commission, we manage the response process. This includes gathering documentation, coordinating with legal counsel, and ensuring timely resolution.

We help you maintain appropriate insurance coverage for E&O, general liability, and cyber risk. These policies reduce exposure and are often required for licensing.

We review your client data collection processes and make sure you meet standards under CCPA, GDPR, and local data privacy laws. If you collect contact info or financial details online, this is essential.

We create and manage a document policy that defines how long you retain contracts, client records, and financial files. This protects you from future disputes and supports compliance.

We maintain a running record of all compliance-related activities, filings, and deadlines. If your business is ever audited, you’ll have a detailed paper trail ready.

We collect W-9 forms from all agents and service vendors before payments are issued. This ensures proper IRS documentation and simplifies year-end 1099 filing.

We maintain signed agreements for each agent or contractor outlining their responsibilities, commission structure, and legal status. This provides legal protection for your brokerage.

We track and document all commission splits and revenue share updates. This includes adjustments over time and written confirmation of changes.

We help you correctly classify agents and staff based on IRS guidelines. Misclassification can lead to tax penalties and legal risks, so we ensure compliance up front.

If you hire W-2 employees or change payroll platforms, we update all required tax accounts with federal and D.C. agencies. This avoids payroll errors or reporting gaps.

We conduct monthly reviews of all income, expenses, and net performance. These check-ins help you stay on top of finances and make informed business decisions.

We maintain and update your internal SOPs, including transaction management, agent onboarding, and payment processes. This keeps your brokerage efficient and scalable.

We review and reconcile commission payouts on a monthly or quarterly basis. This ensures agents are paid accurately and documentation matches your books.

We maintain an internal audit log of all income received and payments made. This provides a transparent trail for compliance, accounting, and future reference.

Each year, we review your insurance coverage and recommend updates or renewals. This helps you stay covered as your business grows or risks change.

We use automated tools to track compliance deadlines for tax filings, license renewals, and reports. You’ll never miss a due date, and your filings will always be on time.

We monitor updates from the D.C. Real Estate Commission, IRS, and NAR that affect licensing, disclosure laws, or compliance rules. We keep you informed and adjusted accordingly.

We review your marketing, lead handling, and referral practices to ensure full compliance with federal and local laws. This protects your brokerage from fines, audits, or lawsuits.

If a complaint, legal threat, or state notice is received, we coordinate with your attorney to respond quickly and effectively. We also document all responses for your records.